Notice of Te Rūnanganui o Ngāti Hikairo Annual General Meeting for 2024
The Annual General Meeting for Te Rūnanganui o Ngāti Hikairo (AGM) will be held on Saturday the 20 July 2024. The AGM details are as follows:
Date: 20 July 2024
Venue: Waipapa Marae, Kawhia
Time: 10 am to 3.30 pm
Lunch: 12.00 pm
Virtual Link: A zoom link will be provided in an update.
Meeting arrangements in a time of COVID
To help keep our whānau safe, particularly our elderly, our young and those of our loved ones who are immune compromised we will be following the advice provided by the Ministry of Health for large meetings.
Please only attend the meeting if you are double vaccinated, preferably with a booster. We are relying on our whānau to only attend if they are double vaccinated – vaccinations protect not only the individual but others around them.
If you are sick, please stay at home and look after yourself. Fortunately, you will be able to access the meeting via the zoom link which will be in operation.
To help our members be informed and up to date before the meeting the majority of the documents required for the meeting will be available on the Te Rūnanganui o Ngāti Hikairo website page from Saturday 6 July 2024.
AGM Agenda*
As at the time of the issuing of this Pānui, the agenda for the AGM is as follows:
AGM Agenda*
As at the time of the issuing of this Pānui, the agenda for the AGM is as follows:
|
Time |
Subject |
Duration (min) |
|
10.00 |
Karakia |
5 |
|
10.05 – 10.15 |
Welcome from Chair |
10 |
|
10.15 – 10.45 |
Chairmans Report |
30 |
|
10.45 – 11.15 |
Treasurers Financial Report |
30 |
|
11.15 – 12.00 |
Resource Management Committee Report |
45 |
|
|
|
|
|
12.00 – 1.00 pm |
LUNCH |
(May be shortened depending on Morning sessions runtime) |
|
1.00pm – 1.45 |
Claims Managers Report |
45 |
|
1.45 – 2.45 |
Voting for Officers |
60 |
|
2.45 – 3.00 |
Whakamutunga |
15 |
|
3.00 – 3.30 |
Kapu-ti |
30 |
*Agenda items and their timings may change, at the discretion of Te Rūnanganui o Ngāti Hikairo.
Annual General Meeting Admin Documents
The Final AGM Agenda, Draft Minutes for the 2022 AGM, The Chairmans Report, the Claims Managers Report, the Resource Management Committee Report, and the Proxy and Nomination Forms will be available on the Runanganui website from Saturday 6 July 2024.
The link for members to register on the website is below:
https://ngatihikairo.iwi.nz/home-page/ngati-hikairo-registration-form/
Treasurers Report
The Treasurers Financial Report will be available on the Website from the 6 July 2024.
Manual Process for Registration
The Executive appreciates that some members are unable to access the internet to register. We have developed a manual process for members to use. The document that they need to complete and return to the secretary will also be available on the website from the 6 July 2024. If you require a manual form to be sent to you, please text 021 668 728 with your mailing address and we will send you the form for you to complete
Or
Kurutia Seymour
Secretary, Te Rūnanganui o Ngāti Hikairo
188 Grampian Street
TOKOROA 3420
Due date for Registration Forms, Proxys, and Nomination Forms
Links to the Proxy form, Nomination form and Registration forms are included below;
The return of the Proxy form, Nomination form and Registration form is due 12 July 2024. The Secretary must have these forms by 10 pm 12 July 2024. The return addresses for these forms are:
Email: kuseymour1@xtra.co.nz
For those who wish to consider being nominated for one of the Officers Roles or one of the Executive Committee Roles, please remember that the constitution was changed at the 2022 AGM to increase the term from 1 year to three years. The Secretary and two Executive Members terms will be ending this year, and may stand for re-election.
Whānau can request any of these forms (nomination, proxy and registration) to be sent to you by texting 021 668 728. Please include your email address or mailing address.
Nāku Noa
Susan Turner
Chair, Te Runanganui o Ngati Hikairo
