Te Runanganui o Ngati Hikairo Annual General Meeting (AGM) to 30 September 2023
The Annual General Meeting (AGM) for Te Runanganui o Ngati Hikairo will be held on
Saturday, 30 September 2023
10 am to 4 pm at Waipapa Marae
All of the papers for the AGM are now available on the website and can be accessed via the following link:
You will see in the Agenda that the hui will be separated into two parts before and after lunch:
- A morning facilitated session to explore developing a strategic vision and plan
- The Review of Annual Reports and Elections of Officers and Executive Committee Members
Zoom Link for AGM
Members will be able to attend the AGM via Zoom. The Link for the hui is below and will be open for logging at 9 am on Saturday 30 September 2023. Please remember to mute your microphone when you log on and if you wish to speak during the hui, please use the raise your hand function and wait to be called on by the Chair.
Join Zoom Meeting
https://us02web.zoom.us/j/89081608249?pwd=amlxdHExTlY3T0JtNkdkOHJXaGcyZz09
Passcode: TRONH
Availability of Waipapa Marae
The Marae has been booked from Friday 29 September 2023 until Saturday 30 September 2023. Whanau are welcome to stay overnight, and the Marae will be available for whanau from 4 pm on Friday.
Changes to the Election Process for Officers and Executive Members
The election process will change this year, in line with the constitution changes agreed at last years AGM. Terms for officers will now be for three years, however because we are changing from annual elections to three yearly, for the next three years the elections will be as follows:
2024 – one third of the elected members will retire or stand for re-election
2025 – one third of those elected in 2023 who did not retire or stand again in 2024 will retire or stand for re-election
2026 – the remaining one third of those elected in 2023 who did not retire or stand again in 2024 or 2025 will retire or stand for re-election
2027 onwards – normal three yearly cycle of elections
The decision on who will retire in each of the following years will occur by blind ballot at the first meeting of the Executive after the AGM, except for the Office Holders. For Office Holders, their retirements will be as follows:
- The Secretary will retire in 2024
- The Treasurer will retire in 2025
- The Chair will retire in 2026
Each Office Holder may stand for re-election at the time of their retirement.
Proxys and Nomination Forms
Please note that proxys and nominations for either Officers or the Executive Committee are due to the secretary by Friday, 22 September 2023.
They can be submitted in the following ways:
As a scanned document sent to kuseymour1@xtra.co.nz
Or by physical mail sent to the following address:
Secretary, Te Runanganui o Ngati Hikairo
c/- 188 Grampian Street
TOKOROA 3420
Arohanui
Susan Turner
Chair Te Runanganui o Ngati Hikairo
