Chairpersons News – Ngāti Hikairo ki Kāwhia

KIA HIWA RA, KIA HIWA RA

Hiriwhi — Mon, 17 Jun 2024 10:47:57 +0000

Notice of Te Rūnanganui o Ngāti Hikairo Annual General Meeting for 2024

The Annual General Meeting for Te Rūnanganui o Ngāti Hikairo (AGM) will be held on Saturday the 20 July 2024. The AGM details are as follows:

Date: 20 July 2024

Venue: Waipapa Marae, Kawhia

Time: 10 am to 3.30 pm

Lunch: 12.00 pm

Virtual Link: A zoom link will be provided in an update.

Meeting arrangements in a time of COVID

To help keep our whānau safe, particularly our elderly, our young and those of our loved ones who are immune compromised we will be following the advice provided by the Ministry of Health for large meetings.

Please only attend the meeting if you are double vaccinated, preferably with a booster. We are relying on our whānau to only attend if they are double vaccinated – vaccinations protect not only the individual but others around them.

If you are sick, please stay at home and look after yourself. Fortunately, you will be able to access the meeting via the zoom link which will be in operation.

To help our members be informed and up to date before the meeting the majority of the documents required for the meeting will be available on the Te Rūnanganui o Ngāti Hikairo website page from Saturday 6 July 2024.

AGM Agenda*

As at the time of the issuing of this Pānui, the agenda for the AGM is as follows:

AGM Agenda*

As at the time of the issuing of this Pānui, the agenda for the AGM is as follows:

Time	Subject	Duration (min)
10.00	Karakia	5
10.05 – 10.15	Welcome from Chair	10
10.15 – 10.45	Chairmans Report	30
10.45 – 11.15	Treasurers Financial Report	30
11.15 – 12.00	Resource Management Committee Report	45

12.00 – 1.00 pm	LUNCH	(May be shortened depending on Morning sessions runtime)
1.00pm – 1.45	Claims Managers Report	45
1.45 – 2.45	Voting for Officers	60
2.45 – 3.00	Whakamutunga	15
3.00 – 3.30	Kapu-ti	30

*Agenda items and their timings may change, at the discretion of Te Rūnanganui o Ngāti Hikairo.

Annual General Meeting Admin Documents

The Final AGM Agenda, Draft Minutes for the 2022 AGM, The Chairmans Report, the Claims Managers Report, the Resource Management Committee Report, and the Proxy and Nomination Forms will be available on the Runanganui website from Saturday 6 July 2024.

The link for members to register on the website is below:

https://ngatihikairo.iwi.nz/home-page/ngati-hikairo-registration-form/

Treasurers Report

The Treasurers Financial Report will be available on the Website from the 6 July 2024.

Manual Process for Registration

The Executive appreciates that some members are unable to access the internet to register. We have developed a manual process for members to use. The document that they need to complete and return to the secretary will also be available on the website from the 6 July 2024. If you require a manual form to be sent to you, please text 021 668 728 with your mailing address and we will send you the form for you to complete

Kurutia Seymour

Secretary, Te Rūnanganui o Ngāti Hikairo

188 Grampian Street

TOKOROA 3420

Due date for Registration Forms, Proxys, and Nomination Forms

Links to the Proxy form, Nomination form and Registration forms are included below;

The return of the Proxy form, Nomination form and Registration form is due 12 July 2024. The Secretary must have these forms by 10 pm 12 July 2024. The return addresses for these forms are:

Email: kuseymour1@xtra.co.nz

For those who wish to consider being nominated for one of the Officers Roles or one of the Executive Committee Roles, please remember that the constitution was changed at the 2022 AGM to increase the term from 1 year to three years. The Secretary and two Executive Members terms will be ending this year, and may stand for re-election.

Whānau can request any of these forms (nomination, proxy and registration) to be sent to you by texting 021 668 728. Please include your email address or mailing address.

Nāku Noa

Susan Turner

Chair, Te Runanganui o Ngati Hikairo

Message From The Chair AGM 2023

Hiriwhi — Sun, 08 Oct 2023 01:24:08 +0000

Kia ora Whānau

The last month has been a very busy one for us, culminating in our Annual General Meeting.

I thought I would give you a bit of an update on what was discussed at our AGM and how I felt things went.

As always, the AGM was one where the committee were able to tell the whānau what we have been doing for the last year and the whānau have an opportunity to tell the Executive Committee how they feel we have performed in the last 12 months.

AGMs can sometimes be, rightly so, challenging. I am pleased to say that I believe our hui went well, because our whanau were able to express their views and feedback of the Rūnanganui’s performance over the last 12 months.

Vision and Strategy Workshop

The first part of our hui was used to workshop with whānau what their aspirations and vision is for our people over the short and long term. It was an excellent opportunity for whānau to speak on what they believe the Rūnanganui should be focusing on and where it’s effort should be placed. The session was facilitated by Lees Seymour, and I personally found it to be both informative and extremely compelling.

We have committed to taking this feedback and incorporating it into the work that has already been undertaken by the Executive Committee and feed the final product back to whānau in the next quarter.

Annual Report for the 2022/23 Year

I believe the 2023 Annual Report was well received by whānau, and included reports from myself as chair, the Financial Accounts as presented by the Treasurer, a report from the Resource Management and Endorsement and Support Committees and an update from the Claims Manager. The year has been challenging but also rewarding, with new processes and frameworks in place for the Resource Management Committee which has allowed it to engage with a number of organisations on over a dozen consultation requests. We are also in a much better place financially and this is primarily due to the controls that have been implemented by the treasurer which has led to a much more robust financial management of expenditure and income.

Whānau strongly indicated their preference for the ongoing management of our Takutai Moana Application and the Waitangi Tribunal Claims and the Executive will be working hard to ensure we reflect those preferences.

Kahui Kaumatua

As a part of the General Portion of our hui, a number of whānau raised concerns regarding the perceived ongoing deteriorating relationship with the Trustees of the Waipapa Marae. The Executive Committee have committed to working with the Trustees in all aspects of our joint activities. To support this commitment, I have asked Lees Seymour and Kurutia Seymour to lead the relationship with the Trustees and look forward to building a productive relationship moving forward.

Whānau also indicated that they felt one of the areas that may have contributed to the relationship breakdown was the lack of a mechanism for Kaumatua to provide guidance to all parts of the Ngati Hikairo iwi. It was suggested that a Kahui Kaumatua be formed to provide advice, support and in some cases, direction based on matauranga and Hikairotanga. It was suggested that this Kahui sit outside of the Rūnanganui to support its independence.

This is a fundamentally important initiative that I whole heartedly support. I will work with Kaumatua to help establish an iwi wide Kahui, and the Rūnanganui have agreed to providing secretarial support for the Kahui Kaumatua once it is established.

Election of Officers

As is normal for our AGM, we elected both officers (Chair, Treasurer, and Secretary) and Executive Committee Members in this meeting. My congratulations to Duncan Robin, Treasurer and Kurutia Seymour, Secretary for their election to these officer roles, and to Lees Seymour, Pipi Barton, Tom Tai, Gareth Seymour, and Burt Cunningham for their election to the Executive Committee. I look forward to working with you over the next year.

We have two other members of the Executive, one appointed by Kaumatua and one appointed by Rangatahi. This is a separate process from the election of officers and the existing representatives will continue on the Executive. I look forward to working with Queenie Te Hae, our Kaumatua Representative, and Hamua Gilmore, our Rangatahi Representative over the next 12 months

I would like to express my personal thanks to the whānau for my re-election as chair. I am humbled by your continued support of my efforts and commit to doing all that I can to better the circumstances of our people.

I think it is important to acknowledge that the AGM returned to Waipapa Marae for the first time in four years. I believe that our successful hui was in part because we had returned home, and the feelings that this return engendered permeated throughout the meeting. I would like to thank the Trustees for not only ensuring the Marae was ready and in fantastic condition, but also for allowing us the opportunity to stay an extra night when the whanau asked if they could remain at the Marae until Sunday.

Finally, and most importantly, I wish to thank the whānau that attended the AGM in person and on zoom, and their participation in the AGM. A special thank you also to Tiriana Anderson for providing the technology that enabled a wider participation for whānau who were unable to attend in person.

Te Rūnangaui o Ngāti Hikairo look forward to the next 12 months and progressing our Hikairo aspirations.

Nāku Noa

Susan Turner

Chair Te Runanganui o Ngati Hikairo

Message from the Chair

Hiriwhi — Fri, 08 Sep 2023 10:36:12 +0000

Kia ora whānau. This will be my last message to whānau for this term as our Annual General Meeting (AGM) is on 30 September 2023 at Waipapa Marae. Many of the items that I would usually talk about will be covered in more detail at our AGM, so I will not cover these items in any detail in this report.

Annual General Meeting (AGM)

Our AGM will be on Saturday 30 September 2023 at Waipapa Marae, beginning at 10 am. The agenda and papers are or will be available on the website, with the final papers (Chairs Report, Claims Managers Report, Financial Accounts) uploaded on September 8, 2023.

Nominations for Officers and Executive Committee Members and Proxys are due to the Secretary by 23 September 2023. The secretary’s contact details are:

kuseymour1@xtra.co.nz

Te Runanganui of Ngati Hikairo

C/- 188 Grampian Street

Tokoroa 3420

Waipapa Marae has been booked from Friday 29 September so Whānau who wish to travel the night before can stay at the Marae prior to our AGM if they wish. I encourage whānau to attend to support their preferred candidates and to hear what the Rūnanganui has been doing for the last 12 Months.

Te Papa o Karewa

Whānau will recall that a brace was installed to support one of the limbs of Te Papa o Karewa which was weakened after a summer storm several years ago. Recently an arborist has recommended a more permanent bracing solution for Te Papa o Karewa, which we are looking at having carved by a tohunga whakairo. We will keep you up to date with our progress looking after our tupuna rākau.

Pironga Te Aroaro o Kahu Preservation Society

In a separate item that will be published on the news item page, the society has invited whānau to be a part of the pest control and eradication programme on the Maunga and in the Ngahere. Can I encourage our whānau who have the time and skills to take part in this important work seriously consider volunteering.

Monthly Financial Update

Our treasurer has been doing an amazing job of establishing excellent controls and processes. As a result, while we still have to be careful, the Rūnanganui is in a strong financial position, which the Treasurer will cover in more detail in our AGM at the end of this month.

Finally, I wish all of our whānau good health and safe travels, and I hope to see as many of you at our AGM on 30 September.

Arohanui

Susan Turner

Chair, Te Runanganui o Ngati Hikairo

Update from Te Rūnanganui o Ngāti Hikairo Chair

Hiriwhi — Wed, 29 Mar 2023 21:21:53 +0000

Tena Koutou Katoa

The Rūnanganui held its monthly meeting on the 19 March 2023, where a number of matters were discussed.

Mangakaware Cultural Impact Assessment

As whānau will be aware, Te Rūnanganui o Ngāti Hikairo and Ngāti Apakura participated in a handover ceremony with the Waipā District Council for the Lake Mangakaware Cultural Impact Assessment on Saturday 25 February 2023 at the Council Chambers of the Waipā District Council. While from the Councils point of view this was the end of the process, for the Rūnanganui it was part of a series of steps. The final step for the Rūnanganui was to bring the taonga back to the Poukai at Waipapa and present a copy of the report to Kingi Tuheitia.

I am pleased to advise that the report and the taonga was presented to Kingi Tuheitia. The whānau who had returned the taonga were also present for this process at the invitation of the Rūnanganui. Kingi Tuheitia has suggested that the Taonga be kept in Takuhiahia. The Rūnanganui will be working with the Waipapa Marae Trustees and Kaumatua to ensure a case is provided for the Taonga and an appropriate place in Takuhiahia for it to rest. We are hoping to arrange for this so that it can be unveiled at the Annual General Meeting in June.

Resource Management Committee

There have been no new applications for consideration, so the detail on the website remains unchanged. However, whānau are welcome to go to the website to see the work completed so far this year.

This is the link to the page: https://ngatihikairo.iwi.nz/te-Rūnanganui -o-ngati-hikairo/territorial-authority-and-agency-consultations-with-te-Rūnanganui -o-ngati-hikairo/

Annual General Meeting 2023

As I advised in my last message, the Annual General Meeting is planned for the 17 June 2023. Whānau are welcome to join us at the Marae from Friday the 16 June in preparation for the Annual General Meeting on the Saturday.

Whānau will recall that at the last AGM in July 2022, changes were made to the constitution, including increasing the term for Executive Committee Members and Officers. We have moved from an annual election cycle to a three-year cycle. For those who are interested in standing for the Executive Committee, the next three years will be a little different, so that we can get into a process of at least two members retiring every year. Members will of course be able to stand again if they wish to.

Waipapa Poukai

Several of the Committee Members were at this year’s Poukai, the first time many of us have been able to return because of the maintenance and repair programme underway at the Marae. It was wonderful time for reinvigorating the spirit and reconnecting with our extended whānau. I sent a message to Stephen and the rest of the Marae Committee thanking them for their efforts and how enjoyable the Poukai had been.

Many of you will have heard that Te Papi has been asked to take up further responsibilities for Kingi Tuheitia as Chief Advisor. We congratulate Te Papi on his appointment. This is a wonderful recognition for our whānaunga, but it also underlines the need for our wider whānau to support him as he takes up these duties. We intend to work with the Waipapa Marae Trustees to support initiatives that strengthens our capability and capacity across key areas of responsibility within the iwi, such as Reo, Kaikorero and Kaikaranga.

Financials

The Treasurer presented a quarterly report regarding the finances of the Rūnanganui. The financial report highlights that the Rūnanga is managing its accounts well. As indicated previously, the putea that is received is committed to payments for the completion of these projects, but we ensure there are reserves held back to cover our ongoing costs.

A full financial accounting for members will be provided at the Annual General Meeting in June.

The Treasurer also indicated that work around securing an internal auditor was underway, however he advised that an external auditor may be some way off as the Rūnanganui were not in a position to fund these costs at this time.

I hope that this information helps whānau keep abreast of the Rūnanganui activities and I look forward to seeing you all at our AGM in June.

Arohanui

Susan Turner

Chair, Te Rūnanganui o Ngāti Hikairo

Update from Te Rūnanganui o Ngāti Hikairo Chair

Hiriwhi — Fri, 03 Mar 2023 02:43:55 +0000

Tena Koutou Katoa

In January 2023, Te Rūnanganui o Ngāti Hikairo met together to discuss future plans and opportunities for the next 12 months and next three years. A draft strategic plan has been developed and is under review by the Rūnanga. We hope to release this draft at the end of March 2023 and undertake consultations on this draft at the same time as we undertake our next round of treaty negotiations consultations.

As a part of those discussions, we agreed that we would begin a process of improving our communications with iwi members. The first part of that commitment was to begin a series of regular updates by the chair of our activities. Initially these updates will occur after each monthly meeting but will also happen as and when necessary.

This is the first update from me as Chair because of these decisions, and I will cover off some of the discussions had at our last meeting in February 2023 as well as any future planned events.

Handover of the Mangakaware Cultural Impact Assessment

Te Rūnanganui o Ngāti Hikairo and Ngāti Apakura participated in a handover ceremony with the Waipa District Council for the Lake Mangakaware Cultural Impact Assessment on Saturday 25 February 2023 at the Council Chambers of the Waipa District Council. This is the culmination of an enormous amount of work by Frank K Thorne and Pipi Barton, with the support of whanau members Hano Ormsby and Jane Anderson. We were also able to draw on the support of whanau members from Ngati Apakura to produce what I consider to be an excellent and highly professional piece of work.

The hand over ceremony was a success where Waipā District Council gifted a [insert name] tree to Ngāti Hikairo which was then provided to Waipapa Marae Trustees on 26 February 2023 at the AGM to plant on our whenua. The granddaughter of the landowners adjacent to Lake Mangakaware attended the handover ceremony to return a taonga to us discovered as they were farming the whenua. We were thrilled to receive this taonga on behald of the iwi. We are currently working through options of what to do with this taonga and we will certainly seek whānau views on these options.

The Lake Mangakaware Cultural Impact Assessment report is now available on our website. Please note that the document can only be accessed by registered iwi members who have logged onto the website. Casual visitors to the site will not be able to see this and other reports that will be held on the website for whanau to see.

Resource Management Committee

The Resource Management Committee is one of the more active parts of the Rūnanganui ensuring that the territorial authorities and government agencies consult with Ngāti Hikairo regarding any of their activities that are subject to either the Resource Management

Legislation or any other regulative framework. Much of this activity goes on continuously and successfully, thanks to the hard work support several Committee and iwi members.

So that whanau are aware of these activities, we will be publishing a page which outlines these engagements on the Rūnanganui Website. It will be updated every month with any new engagements.

This is the link to the page: https://ngatihikairo.iwi.nz/te-runanganui-o-ngati-hikairo/territorial-authority-and-agency-consultations-with-te-runanganui-o-ngati-hikairo/

Annual General Meeting 2023

We have begun planning for the Annual General Meeting for 2023. It is early yet, but the current dates and details are as follows:

AGM date has been agreed for 17 June 2023
AGM location will be Waipapa Marae Kawhia
Official Pānui will be issued on the website on 24 April 2023
Documents, including proxy and nomination forms for the AGM will be published on 5 May 2023
Financial Accounts will be published on 3 June 2023
Proxies and Nominations are due to the secretary on 9 June 2023

If any of these dates change, we will advise you as soon as possible.

Financials

We receive a monthly report from the Treasurer regarding transactions since the last meeting, future planned expenditure, and our current balance of account. As whanau are aware, much of the operations of the Runanganui are funded by agencies in a claim back for costs process. It does mean that the accounts need to be managed very carefully to ensure sufficient funds are available as accounts fall due. I am pleased to advise that while we are operating under tight budgets, the Runanganui continues to have a small positive balance in the accounts.

I hope that this information helps whanau keep abreast of the Rūnanganui activities and I look forward to seeing you all at Poukai and our AGM in June.

Arohanui

Susan Turner

Chair, Te Runanganui o Ngati Hikairo