Advice regarding a change to the AGM venue and timing.
After some discussion with members, many of the iwi would prefer a meeting that occurs in person. After considering the current advice from the Ministry of Health and the information from the Waikato DHB regarding infection rates in the Waikato, the Executive have agreed that the Annual General Meeting will occur in person.
The Annual General Meeting for Te Runanganui o Ngati Hikairo will be held on Saturday the 16 July 2022. The AGM has been pushed out a further month to allow for a venue to be organised and so that other arrangements (such as audio-visual equipment and catering) can be made.
Details regarding the meeting place will be published as soon as a venue has been secured.
Meeting arrangements in a time of COVID
To help keep our whanau be safe, particularly our elderly, our young and those of our loved ones who are immune compromised we will be following the advice provided by the Ministry of Health for large meetings.
Please only attend the meeting if you are double vaccinated, preferably with a booster. We are relying on our whanau to only attend if they are double vaccinated – vaccinations protect not only the individual but others around them.
If your sick, please stay at home and look after yourself. Fortunately, you will be able to access the meeting via the zoom link which will still be in operation.
There will be a person taking temperatures at the door. Please be helpful and if you are showing a temperature, please go home and take care of yourself. You can still take part in the hui using the zoom link.
The link for the Zoom meeting is as follows
https://us02web.zoom.us/j/86444885534?pwd=Q3JWSXBVS3JQWGxuUWFicGpsWDQ3UT09
To help our members be informed and up to date before the meeting all the documents required for the meeting are available by clicking on the links below.
I appreciate that changes so close to the meeting can be challenging, but the Executive wish to make sure that as many members as possible can attend, in whatever format they are most comfortable with.
I look forward to seeing as many of you as possible on the 16 July 2022, in person and online.
Naku noa
Susan Turner
Chairperson, Te Runanganui o Ngati Hikairo
Click on the links below to open the relative documents
Paanui and Agenda for the AGM
Annual General Meeting Admin Documents
Chairman’s Report and the Treasurers Report
Changes to the Constitution
As noted in the chairs report, there have been some changes to the requirements for Incorporated Societies and Charitable institutions which will require our constitution to be updates.
Claims Managers Report and Recommendations
The Claims Managers report provides information on the Takutai Moana Court Case and its progress as well as an update on the Wai 30 and Remaining Waitangi Tribunal Claims and the relationships with Waikato Tainui, Te Arawhiti, Ngati Maniapoto, Ngai Te Wehi and Ngati Mahuta
Strategic Discussion on the future
The Executive Committee wish to understand what the aspirations that members have for the Iwi, and have asked that during the AGM, a discussion to help formulate what areas should be the focus of the Executive Committee over the next 3 to 5 years.
Manual Process for Registration
The Executive appreciates that some members are unable to access the internet to register. We have developed a manual process for members to use.
The Secretary needs the registration form to be returned to him by 3 June 2022 to;
Email: kuseymour1@xtra.co.nz
Or
Kurutia Seymour
Secretary, Te Runanganui o Ngati Hikairo
188 Grampian Street
TOKOROA 3420
You can also request a form to be sent to you by texting
021 668 728.
Full Report for AGM
The full report, including all the individual items above is available to members as a single document here.
Practice Using Zoom in a Meeting
The Executive Committee appreciates that using Zoom for a large meeting may be new to many members. To help two practice sessions have been set up to help members become familiar with the format.
Those practice meetings will be held at 7:00 pm on the following dates
18 May 2022
Zoom Link
https://us02web.zoom.us/j/82420340727?pwd=bW9OWlRNK1VQZEsxNlNvcWZkcTNSdz09
8 June 2022
Zoom Link
https://us02web.zoom.us/j/85750813605?pwd=RlNvcUFiZE9KcFJmcGorWFgvMyt1QT09
